FINDING THE RIGHT DATE
Now’s the time to decide on your move out date.
You’ll need to speak to your COM to find the right time and date for your move. This won’t always be on the last date of your licence. It’s important that we know when you’re moving and everything that needs to take place before is sorted for this date.
Your commercial manager will confirm to you the final date of your lease / licence and move out date.
CONTRACTORS
If you need help moving out, think about who will be helping on the day. If you’re using a removal company they might need information about the building in advance - for example, loading bay access and lift sizes/weights.
Think ahead if you need a quote from the waste team for the removal of items, we’ll need to know about this so we can let you know where to put it for the duration of your move. If you need a quote from the waste team, please contact them at ap.waste@bruntwood.co.uk
Once you’ve got your moving date, your COM will let you know of any costs for any additional security or out of hours guards that might need to be onsite. Once you have this, you can share this with your removals team.
If your building has a loading bay, there’ll be certain times it can and can’t be used. Please check in with your COM so they can advise when best to use if you need to.
It’s a good idea to consider using recommended removals companies who are used to moving customers from a commercial building. They’ll need to provide us with liability insurance documents and RAMS (Risk Assessment Method Statements) on how they intend to complete the move safely.
Whoever you use will need to have the appropriate level of insurance to undertake the work you need them to do. As a recommendation we need to see a minimum of £5 million public liability insurance and £5 million employers liability insurance to work in one of our spaces but this could change based on the size of the project. We’ll need to see a copy of the up to date insurance documents so it’s a good idea to gather this information when you’re looking at who to use.
We’ll also need to see copies of your contractor’s Method Statements (sometimes called a safe method to work) which details the way a work task or process is to be completed. The method statement should outline the hazards involved and include a step by step guide on how to do the job safely. This is something any contractor should be happy to produce on request.
Don’t forget to enquire with your COM for details of any customers who specialise in lab relocation services that are based at Alderley Park.
**Weekend working: our buildings, whilst open for access 24 hours a day, are not always manned. If you want to complete works over a weekend there may be a cost to hire in additional security teams whilst your contractors are on site.
RAMS
The final document we need to see is a Risk Assessment. A Risk Assessment is a systematic method of looking at work activities, considering what could go wrong, and deciding on suitable control measures to prevent loss, damage or injury in the workplace. The Risk Assessment should include the controls required to eliminate, reduce or minimise the risks.
